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Field Coordinator - Teknaf in Teknaf at Terre des hommes.

Date Posted: 1/14/2019

Job Snapshot

  • Employee Type:
    Contractor
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    1/14/2019

Job Description

Lieu de Travail :
Date de publication :

14/01/2019

Type de contrat :

CDM

 

Contexte :

 

Violent events in Rakhine State of Myanmar, starting in August 2017, led to the displacement of 687,000 new arrivals. The mass and speed of the displacement created an acute humanitarian crisis. People arrived with very little belongings. They have used the majority of their savings on transportation and construction of shelter, mostly out of no more than bamboo and thin plastic.
The massive new arrivals are adding huge pressure in the existing camps and host communities in Kutupalong Balukhali and Teknaf. According to ISCG situation report of April 12th, 2018, in Teknaf there are currently 106,475 refugees who are highly vulnerable, having fled conflict and experienced severe traumas, and now living in extremely difficult conditions.
Tdh conducted a multi-sectorial assessment in Teknaf in May, focusing on the camps and host communities which underlined life-saving needs within the camps in these areas and additional support required in the surrounding host communities. As a consequence, Tdh plans to open a new base in Teknaf to provide basic services in the area.

 

 

Responsabilités principales :

 

The Field Coordinator reports to the Head of Emergency Operations and is in charge of representing Tdh and of implementing Tdh projects in its geographical zone. S/he is responsible for staff management, finance and logistics, implementation of activities, programme development and reporting, and security.

The Field Coordinator will work in direct collaboration with the mission personnel and interface directly with the Head of Emergency Operations, as appropriate for programm strategy, reporting and administration. (S)he will have direct access to confidential information, such as the general strategy of Tdh in Bangladesh, including programming objectives in the field, financial details, and security guidelines.

A professional sense of security, confidentiality, and proper representation is paramount.

The incumbent will conduct his or her duties in respect of the Charter of Terre des hommes and Tdh Child Protection Policy.

Terre des hommes expects that its contractors’ professional conduct reflect proper behaviour in accordance with local culture and traditions. The incumbent assures the moral protection of the name of Terre des hommes and defends in all circumstances the interests of the movement.

Tdh intervenes without any affiliation for politics, religion or financial profit. The incumbent will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.

 

 

Conditions Générales:

 

Expatriate contract under Swiss labour code 2’950 CHF (~2’550 €) 4'300 CHF (~3’700 €) net /month according to experience x 13, Holidays: 25 days per year. Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.
Duration: 12 months.             

 

Fonction details :

 

Child Protection Policy

  • Commits to respect the Child Protection Policy.
  • Commits to ensure the best implementation possible of the Child Protection Policy in Teknaf, including participation in annual audit, and reviews and updates of action plan.
  • Commits to inform the Head of Emergency Operations and/or the Child Project Programme Manager and/or the Desk Officer and to deal with any case of any allegations or possibility of transgression, even potential, of the Child Protection Policy.

Line Management

  • Supervises the Project Managers, Administrator, Logistician and additional expatriate and local staff resources as posted in Teknaf.
  • Receives updates and makes recommendations to the Head of Emergency Operations, Administrative and Logistics Coordinators concerning programme, security and administrative issues.

Programme Strategy and planning

  • Manages programming aspects of the Teknaf operations in line with Tdh and donors’ standards.
  • In collaboration with the Head of Emergency Operations, designs strategies and objectives for improved support to beneficiaries.
  • Participates in the review of the strategy for Tdh in Bangladesh.
  • Ensures the representation towards stakeholders in Teknaf.

Corporate Policies, Management Systems and Procedures

  • Contributes towards promoting and adhering to Terre des hommes’ Charter, Code of Conduct and Operating Principles.

Child Protection/WaSH/Health

  • Acts as the instrument of management and facilitation for programme activities; ensures proper office functioning for the achievement of support roles and tasks while respecting budget and timeline parameters; a service-oriented support outlook will be maintained by support staff members.
  • Follows and ensures respect of programme action plans; facilitates exchange and troubleshooting; follows up on Head of Emergency Operations’ orientations.
  • Contributes to proposal drafting as requested; review and edit final versions.
  • Facilitates coordination among key staff members of Programmes, Administration and Logistic teams in Teknaf.
  • Organises internal coordination meetings and workshops for cross-departmental issues and planning purposes in Teknaf.
  • Participates to internal coordination in Juba addressing operational highlights.
  • Organises, maintains, and supports a ‘back up’ system for key Tdh staff for coverage during work absences.  Networks with other NGOs and entities in the interest of information sharing and best practices.

Monitoring and Evaluation

  • Supports programme managers in designing and implementing a monitoring and evaluation system to evaluate programme results and makes recommendations for future programme directions.
  • In collaboration with the programme managers, ensures daily monitoring of activities.
  • In coordination with the Head of Emergency Operations, monitors and evaluates monthly programme progress and makes recommendations.
  • In collaboration with the field team and the HQ Emergency Desk Officer and resource persons ensures follow up on technical remarks.
  • Facilitates the external evaluation as required by management and integrates recommendations in work plans.

General Administration and Logistics for Teknaf Base

  • Maintains signatory schedule for purchase and payment authorisations.
  • In collaboration with the Administration Officer and Head of Emergency Operations, reviews monthly budget vs. actual reports in order to orient future budgetary expenditures and allocations.
  • Respects transparent management procedures as defined in the Tdh Bangladesh Staff Regulations and in accordance with the salary scale.

Human resources management

  • Works with the Expatriate Managers to encourage and empower Bangladeshi national staff.
  • Raises any questions to the Head of Emergency Operations and/or the HR manager regarding Tdh compliance with basic requirements of the local law in respect to employment conditions and related matters.
  • Leads and manages programming staff, encouraging effective team work and providing supervision and guidance, especially on issues related to cross-sectoral collaboration and harmonizing approaches.
  • Coordinates with the Head of Emergency Operations and the HR manager to assure accurate leave and R&R planning for expatriates working in Yei and implement annual plan of staff leave days.
  • Assists the expatriate managers in staff resource planning: job descriptions, recruitment, induction and training for all staff as appropriate.
  • Ensures regular performance appraisals and encourages the personal development plans and the identification of training needs.
  • Ensures that project managers conduct disciplinary and grievance procedures and exit interviews, as necessary.

Security

  • Respects Terre des hommes security procedures in Bangladesh and verifies with Logistician regarding readiness in adherence.
  • Insures, in coordination with the Logistician and with the support of the Head of Emergency Operations, that Tdh inpats and expats are aware of Tdh security procedures and follow them.
  • Receives primary indications for security matters from the Logistician and from a variety of other sources (Inter-agency coordination, INGOs, staff, beneficiaries) and share relevant information with the rest of the team.
  • In Teknaf,(s)he leads the design and update of 1. Security plan documents, 2. Reporting of staff lists for UN evacuation plan, and 3. Existence and correct update of emergency kits.

Representation

  • Makes recommendations to the Head of Emergency Operations regarding security issues, including enacting hibernation and/or evacuation plans.
  • Ensures overall Tdh coordination with the UN agencies and government in Teknaf and operational representation where relevant in Bangladesh, including the sharing of information and reporting. 
  • In coordination with the Head of Emergency Operations, guarantees that all formalities required by the government are prepared properly, kept up to date, and presented punctually.
  • Attends or delegates attendance to appropriate external humanitarian meetings, both general and sector, in order to ensure Tdh’s aims and activities are shared with humanitarian partners.
  • Acts as the local Tdh focal point for monitoring visits and local queries posed by donors.

Reporting

  • Produces a monthly report and submit it to the Head of Emergency Operations.
  • Using field perspective, integrates context assessment of Teknaf into reporting and communications; identifies geopolitical trends and indicators which may impact programme activities in Bangladesh.
  • Coordinates, prepares and elaborates institutional donor reports for submission to the Head of Emergency Operations.
  • Ensures timely submission of monthly Situation Reports by programme managers.

 

 

Profile :

 

This function requires the mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC). In particular:

  • Management of multi sector program(s) with health and / or child protection component,
  • Extensive experience in expatriate team management,
  • Excellent writing, reporting, communication and negotiation skills in English,
  • At least 3 years’ experience in a similar position/high management position in the field,
  • Work experience in rural conflict affected areas,
  • Previous budget responsibility of 2 million €  per year,
  • Significant knowledge and experience in logistics, admin and finance,
  • Significant knowledge of international humanitarian response and donors including ECHO,
  • Advanced IT skills,
  • Ability to work in an inter cultural environment,
  • Flexibility,
  • Responsive, motivated, good communicator,
  • Ability to work under pressure.

 

 

 

Job Requirements

This function requires the mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC). In particular:

  • Management of multi sector program(s) with health and / or child protection component,
  • Extensive experience in expatriate team management,
  • Excellent writing, reporting, communication and negotiation skills in English,
  • At least 3 years’ experience in a similar position/high management position in the field,
  • Work experience in rural conflict affected areas,
  • Previous budget responsibility of 2 million €  per year,
  • Significant knowledge and experience in logistics, admin and finance,
  • Significant knowledge of international humanitarian response and donors including ECHO,
  • Advanced IT skills,
  • Ability to work in an inter cultural environment,
  • Flexibility,
  • Responsive, motivated, good communicator,
  • Ability to work under pressure.